Every van booked. Every renewal in view.
Mira answers on WhatsApp and web chat, gives your rates and books each vehicle into the hours and days it’s free, with a deposit if you ask for one. Nova can tell you what’s due on your vehicles every Monday.
For couriers, van and car hire, and small logistics businesses, from 1 to 50 vehicles.
- Van hire
- Car rental
- Couriers
- Small logistics
The same job, two ways.
One van hired for a Saturday, from the first message to the keys. Tap a sticker to see what the usual way costs you.
Tap a sticker to see what it costs. Then switch to With Collabicle.
- 1The enquiryThu · 9:40 pm
Someone asks if a van is free all day Saturday. You’re driving, and it waits until you’re back.
What it costs youBooked elsewhereA customer who needs a van this weekend asks around. Whoever answers first gets the hire.
MiraMira answers, and checks which vans are free on Saturday.
What you getMore of the fleet on the roadEnquiries at night and at weekends turn into hires, not missed chats.
- 2The priceThu · 9:41 pm
You work out the day rate, the deposit and what’s included on a calculator, then type it out.
What it costs youMaths at midnightEvery quote worked out by hand is time, and one slip is money off your margin.
MiraMira gives the price from your own rates: the day rate, any deposit and what’s included.
What you getPrices that add upYour rates answer, the same way every time.
- 3The bookingThu · 9:43 pm
You pencil it on the planner and ask for a deposit by transfer. Saturday comes and nothing has arrived.
What it costs youA van held for nothingA booking with no deposit is a van you turned other people away for.
MiraWith a deposit set on the vehicle, Mira holds it for Saturday and sends the deposit link, on your own Stripe. It’s booked once the deposit is paid.
What you getDeposits before the keysThe deposit is taken by card in the same chat, before the van is theirs.
- 4Driver detailsFri · 8:00 am
Licence details arrive as photos and voice notes in the chat, mixed in with everything else.
What it costs youPaperwork, scatteredFinding the right photo on pickup day is a queue at your counter.
MiraMira sends your driver details form, reads the answers back and records their OK.
What you getNo queue at pickupEvery driver’s answers are in, and read back, before pickup day.
- 5PickupFri · 9:00 am
They forget the time, and turn up when the van has already gone out on another job.
What it costs youA van in two placesA missed pickup costs you the hire and the next customer’s patience.
MiraA confirmation when they book, and a reminder the day before pickup. If you allow it, moves and cancels happen in the chat, inside your cut-off.
What you getCalm pickup morningsThey come at the right time, and a cancel puts the van back on offer.
- 6The fleetEvery Monday
Road tax, insurance and service dates live on a wall calendar and in your head.
What it costs youA van off the roadA lapsed renewal can keep a van in the yard, or put a driver at risk.
NovaSet a Monday routine and Nova reads your vehicles table and tells you what’s due this week.
What you getRenewals in viewEvery vehicle’s dates in one table, read for you each week.
What it buys you.
Every row above, in three piles.
Money
- More of the fleet on the road
- Deposits before the keys
Peace of mind
- Prices that add up
- Renewals in view
Happiness
- No queue at pickup
- Calm pickup mornings
What this replaces.
What a team of five usually pays for, a month.
- A shared inbox for WhatsApp, Instagram and web chat$30–150
- A booking or rental app$40–150
- An app for quotes and invoices$20–50
- A simple CRM, for five people$50–150
- All of the left, in one place
- Unlimited agents
- $50 of unified credit every month
Rough prices by type of tool, to give a sense of scale; yours may differ. Keep your accounting software. WhatsApp’s own message fees are Meta’s, not ours, either way.
How to move over.
Start with Nova. Add the rest when you’re ready.
- 1Tell Nova what you do
A sentence is plenty. Add your website, and Nova drafts your rates and Front desk playbooks for you to confirm.
- 2Bring your rates and vehicles
Your price list into Products & services, your vehicles into a table and into Bookings.
- 3Connect your channels
Your WhatsApp Business account, your mailbox and the chat on your website.
- 4Set your rules
Deposits, cut-offs for changes, and what comes to you. Then let Mira take the first chats while you watch.
Against what you use today.
Most small fleets run on the WhatsApp app and a wall planner, some on rental or courier software.
| What you need | WhatsApp and a planner | Rental or courier software | Collabicle |
|---|---|---|---|
| Replies while you’re on the road | An away message | Rarely | Mira answers from your notes |
| Books only free vehicles | By hand | Yes | Yes, by the hour or the day |
| A deposit when they book | By transfer | Often | By card, on your own Stripe |
| Confirmations and reminders | By hand | Yes | Yes |
| Renewal and service dates | A wall calendar | Often | A table, read on a Monday routine |
| Live tracking | No | Often | No |
| A driver app | No | Often | No |
| Route planning | No | Some | No |
| A month, for five people | Free | About $40–150 | $49 |
- Live tracking
- A driver app
- Route planning
- Proof of delivery
Questions fleet and rentals ask.
$49 a month on Starter. It covers up to 10 members, includes $50 of unified credit every month and as many agents as you like. Collabicle doesn’t charge per vehicle. If you use WhatsApp, its message fees are Meta’s, not ours.
A vehicle is hired by the hour or for a day, and Mira only offers the times it’s free. For longer hires, set the van up like a stay: booked by the night, with your own pickup and return times.
You can add each van, or one van with a count of three. Either way Mira only offers a time while one is free.
A deposit, a fixed amount or a share of the price, is set on the vehicle. The slot is held until the card payment goes through, on your own Stripe, and the money goes to your Stripe account.
No. If you need them today, keep the tool you use for the road, and let Mira take the chats and bookings.
Yes, for the front desk: Mira answers from your rates and the areas you cover, and books pickup slots. Routes and proof of delivery stay in the tool you use now.
In a table you keep, with a row for each vehicle. Set a Monday routine and Nova reads it and tells you what’s due.
Yes. Collabicle makes your quotes and invoices; your books and tax stay where they are.
You answer a few questions about your business, check what Nova drafted and meet your team. Bringing in your rates and vehicles takes a little longer, depending on how many channels you use.